Privacy Policy
At The SeaCleaners Swiss, we are committed to protecting the privacy of your personal data.
This privacy policy explains how we collect, use, and protect your personal information in accordance with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the European Union’s General Data Protection Regulation (GDPR).
1. Data Controller
The SeaCleaners Swiss, with its registered office at Chemin de Novalles 9, 1807 Blonay, Switzerland, is responsible for the processing of personal data collected and processed.
2. Data Collected
This privacy policy applies to the processing of personal data provided by partners, patrons, donors, contributors, members, volunteers, and all stakeholders, as well as data collected through visits to our website, social media pages, or newsletters.
We collect the following types of personal data:
- Identification data: Full name, postal address, email address, phone number, date of birth
- Donation data: Financial information (donation amount, payment method, bank details)
- Newsletter data: Email address for sending information and awareness campaigns
- Event data: Registrations and participation in events, activities, or volunteer programs
- Sensitive data related to image rights: Photos, videos, or recordings taken during events or activities organized by The SeaCleaners Swiss, with your explicit consent for communication or awareness purposes
3. Purpose of Processing
The SeaCleaners Swiss commits to obtaining prior consent for processing the personal data of its professional contacts.
Your personal data is collected for the following purposes:
- Donation management: Recording donations and issuing receipts
- Communication: Sending newsletters, information on activities and events, and updates on our projects, including solicitations by email
- Awareness: Organizing events, fundraising campaigns, and awareness initiatives
- Promotion: Using image-related data to illustrate our actions through digital and printed media (website, social media, brochures, annual reports)
4. Legal Basis for Processing
The SeaCleaners Swiss processes your personal data based on the following legal grounds:
- Consent: When you give your explicit consent to receive our newsletter or participate in our events
- Contract: For processing donations or participating in events
- Legitimate interest: Improving our services, managing relationships with donors and volunteers
- Legal obligations: Complying with legal requirements regarding donations and accounting
5. Data Sharing
We may only share your personal data with the following entities, in accordance with the FADP and GDPR:
- Secure third-party service providers: For hosting systems, sending communications, or managing donations. These providers are contractually obligated to maintain the confidentiality of your data.
- Public authorities: If required by law.
6. Data Retention Period
In compliance with the FADP and GDPR, we retain your personal data only as long as necessary to fulfill the purposes for which it was collected or to meet legal retention obligations.
Examples:
- Donation-related data is retained for 10 years in accordance with tax requirements.
- Newsletter subscription data is kept until you choose to unsubscribe.
7. Your Rights
In accordance with the FADP and GDPR, you have the following rights:
- Right of access: You can request a copy of your personal data we hold.
- Right to rectification: You can correct inaccurate or incomplete data.
- Right to erasure: You can request the deletion of your personal data, including image-related data.
- Right to restriction of processing: You can request that we limit how your data is used.
- Right to object: You can object to the processing of your data for direct marketing purposes.
- Right to data portability: You can request that your data be sent to you in a structured, machine-readable format.
8. Data Security
We implement technical and organizational security measures (secure data management tools accessible via two-factor authentication) to protect your personal data against unauthorized access, alteration, disclosure, or destruction.
9. Changes to the Privacy Policy
We reserve the right to modify this privacy policy at any time. Any changes will be published on this page, and if necessary, you will be notified by email.
10. Data Protection Officer (DPO)
At The SeaCleaners Swiss, a Data Protection Officer (DPO) is appointed by the Board to oversee and ensure compliance with the FADP and GDPR.
The DPO is responsible for ensuring that personal data processing is compliant with legal requirements, advising the organization on data protection matters, and managing any requests or concerns related to privacy.
For any questions or requests related to this privacy policy or to exercise your rights, including those related to image rights, please contact Benoit de Torcy, General Director of The SeaCleaners Swiss at: [email protected] or by mail at The SeaCleaners Swiss, Chemin de Novalles 9, 1807 Blonay, Switzerland.
Approved by the Board of The SeaCleaners Swiss on 20 December 2024.
